United South & Eastern Tribes

IHS Health IT Modernization Tribal Consultation/Urban Conference
2024-08-07 10:50 - 12:00 (America/Chicago) | Virtual Event
Dear Tribal Leader Letter
Event Webpage
August 7 at 10:50 am – 12:00 pm Eastern
Registration

BIA/OJS Tribal Consultation on Public Law 83-280
2024-08-07 12:00 | Virtual Event
Dear Tribal Leader Letter
August 7 at 1:00 pm Eastern
Zoom link
You may provide written comments to consultation@bia.gov by 11:59 Eastern on August 14, 2024. If you have any questions regarding this consultation, please contact Kevin Martin, Office of Justice Services, at kevin.martin@bia.gov of (202) 657-3620.

Treasury Department Office Hours | Homeowner Association Fund
2024-08-07 14:00, 2024-08-14 14:00, 2024-08-21 14:00, 2024-08-28 14:00 | Virtual Event
If your Tribal Nation or Housing Authority needs assistance with the quarterly or annual report or would like to talk through program implementation, Treasury hosts weekly office hours on Wednesdays at 3:00 p.m. ET – registration link

FEMA Tribal Consultation on FEMA’s Public Assistance Program and Policy Guide Update
2024-08-07 14:00 - 16:00, 2024-08-08 12:00 - 14:00 | Virtual Event
August 7 at 3:00 pm – 5:00 pm Eastern
Register
August 8 at 1:00 pm – 3:00 pm Eastern
Register
Federal Emergency Management Agency (FEMA) is inviting Tribal Nations to attend virtual consultations on FEMA’s Public Assistance Program and Policy Guide Update. The agency is soliciting feedback on proposed updates to Version 5 of the Public Assistance Program and Policy Guide (PAPPG). Check out the NATHPO Events page for information on the proposed upgrades, as well as how to register for the consultations on August 7 and August 8. The 60-day comment period ends August 19, 2024. NATHPO will be submitting comment, which we will post HERE when it is finalized.

Tribal Consultation and Urban Confer Health IT Modernization Program: Multi-Tenant Domain Considerations
2024-08-08 12:00 - 14:00 | Virtual Event
Dear Tribal Leader Letter
August 8 at 1:00 pm – 3:00 pm Eastern
Register
Comments due on November 8, 2024

CMS All Tribes Consultation Webinar on a Proposed Tribal Exemption from the Four Walls Requirements
2024-08-08 14:00 - 15:00 | Virtual Event
August 8 at 3:00 pm – 4:00 pm Eastern
Register

2024 IHS Partnership Conference and Direct Service Tribes National Meeting
2024-08-13 - 2024-08-15 | Phoenix Convention Center, 100 N. 3rd Street, Phoenix, AZ, 85004, United States
August 13-15
Event Website
The IHS Partnership Conference and Direct Service Tribes National Meeting provides one forum for direct service tribal leaders and IHS, tribal and urban (I/T/U) programs staff to receive updates, training and guidance on important programs within the Indian health system. Topics of relevance for Direct Service Tribal leaders will be highlighted as well as sessions for front line staff on Health Information Management (HIM), Information Technology (IT), Health IT, Purchased/Referred Care (PRC) and the Catastrophic Health Emergency Fund, Revenue Generation, Benefits Coordination, and more.

HHS Annual Regional Tribal Consultations: Region 4
2024-08-14 - 2024-08-15 | 123 Easy Street, Nashville, TN, 37211, United States
Dear Tribal Leader:
I write to invite you to the 2024 Department of Health and Human Services (HHS) Annual Regional Tribal Consultations that will be held across the country. The Regional Consultations provide regional forums for Tribes to share their views, concerns, and recommendations with HHS officials on health and human services priorities. We hope the consultations will provide a venue for two-way conversations between Tribal leaders and HHS officials.
As in previous years, Regional Consultations will also include opportunities for Tribes to meet one-on-one with regional leadership. These sessions are intended to provide Tribes with time to discuss their specific health and human service issues with HHS officials. Please contact your Regional Tribal Liaison for further information on signing up for a one-on-one session. The contact information for each of the Regions is listed in an appendix to this letter.
Below are the dates for the 2024 Regional Consultations:
May 1-3: Region 10 (Hybrid)
Silver Reef Hotel Casino Resort
4876 Haxton Way
Ferndale, WA 98248
May 14-15: Region 9 (In-person)
University of Nevada – Las Vegas
4505 S Maryland Pkwy
Las Vegas, NV 89154
May 30: Region 2 (Primarily in-person, hybrid option)
St. Regis Mohawk
Akwesasne Mohawk Resort
873 NY-37, Hogansburg, NY 13655
June 12-13: Region 5 (In-person)
Pending
June 20: Region 1 (Virtual)
ZoomGov
June 25-26: Region 7 (In-person)
Bolling Federal Office Building
601 East 12th Street
Kansas City, MO 64106
July 16-17: Region 3 (In-person)
Chickahominy Indian Tribe
8200 Lott Cary Road
Providence Forge, VA 23140
July 29-30: Region 8 (In-person)
Denver Art Museum
100 W 14th Ave. Pkwy
Denver, CO 80204
August 14-15: Region 4 (Primarily in-person, hybrid option)
Eastern Band of Cherokee
Building location TBD
August 20-22: Region 6 (Hybrid)
MetroTech Conference Center
1900 Springlake Dr.
Oklahoma City, OK 73111
Additional details are forthcoming, including registration links and agendas, and will be communicated directly through each Region to their area’s respective Tribes, as well as via the Office of Intergovernmental and External Affairs (IEA) Tribal Affairs Bi-Weekly Newsletter (please sign up for our listserv here).
Thank you for your continued support of the consultation process. We look forward to your participation and ongoing partnership. In the interim, please contact the IEA Tribal Affairs team at consultation@hhs.gov with any questions.
Respectfully,
Bertha Alisia Guerrero, Director
Office of Intergovernmental and External Affairs
Appendix: Regional Tribal Liaison Contact Information

Region 1: Taylor Bryan Turner taylor.bryanturner@hhs.gov
Region 2: Sean Hightower sean.hightower@hhs.gov
Region 3: Melissa Herd melissa.herd@hhs.gov
Region 4: Natalia Cales natalia.cales@hhs.gov
Region 5: Melissa Watt melissa.watt@hhs.gov
Region 6: Julia Lothrop julia.lothrop@hhs.gov
Region 7: Nick Clasen nickolas.clasen@hhs.gov
Region 8: Elsa Ramirez elsa.ramirez@hhs.gov
Region 9: Schuyler Hall schuyler.hall@hhs.gov
Region 10: Priya Helweg priya.helweg@hhs.gov

IRS Office Hours | IRA/CHIPS Pre-filling Registration Tool
2024-08-14 12:00 - 13:30 | Virtual Event
The IRS is offering office hours (through Microsoft Teams) to help entities with the pre-filing registration process on the new IRA/CHIPS Pre-filing Registration Tool. Pre-filing registration is a required step for applicable entities and eligible taxpayers to take advantage of elective payment or transfer of credits available in the Inflation Reduction Act and CHIPS Act. Representatives from the IRS will be available to answer your pre-filing registration questions.
Registration for office hours is open. Registration is required and can be completed by clicking on the links below.

Date
Time
Register

July 2, 2024
12:30-2 p.m. EDT
Register

July 17, 2024
1-2:30 p.m. EDT
Register

July 31, 2024
1-2:30 p.m. EDT
Register

August 14, 2024
1-2:30 p.m. EDT
Register

September 4, 2024
1-2:30 p.m. EDT
Register

September 18, 2024
1-2:30 p.m. EDT
Register

October 2, 2024
1-2:30 p.m. EDT
Register

Treasury Department Office Hours on the Homeowner Association Fund
2024-08-14 14:00 | Virtual Event
Treasury Department Office Hours on the Homeowner Association Fund
If your Tribal Nation or Housing Authority needs assistance with the quarterly or annual report or would like to talk through the Homeowner Association Fund implementation, Treasury is hosting weekly office hours. The next Offices Hours will be held on Wednesday, August 14, 2024 at 3:00 p.m. ET. Click Here to Register.

APHIS Information for Applicants: FY 2025 NADPRP Funding Opportunity
2024-08-15 11:00 - 12:00 | Virtual Event
Thursday, August 15 at 12:00 PM – 1:00 PM ET
To participate, join the conference from your computer at: Join ZoomGov Meeting
https://www.zoomgov.com/j/1615624267?pwd=[REDACTED]
Meeting ID: 161 562 4267
Passcode: [REDACTED]
Phone number for Audio Only +1 669 254 5252 US (San Jose)or +1 646 828 7666 US (New York)
Those interested in submitting proposals should visit the APHIS Funding Opportunities or APHIS NADPRP websites for resources and guidance, including the funding opportunity announcement, application instructions, frequently asked questions, templates, help session webinar information, and more. Applicants can also find information on the ezFedGrants website or the Grants.gov website by searching CFDA number 10.025 or Funding Opportunity Number USDA-APHIS-10025-VSSP0000-25-0001.
In fall 2024, APHIS will provide an additional $500,000 in the NADPRP Tribal funding opportunity to enhance Tribal animal disease preparedness and response capabilities. We will announce more information about this opportunity in the coming months.

FEMA Office Hours | Updated Guide to Help Communities with Resilience Grants
2024-08-15 13:00 - 14:00 | Virtual Event
Session 1: August 15 at 2:00 pm – 3:00 pm Eastern
Register
Session 2: September 12 at 2:00 pm – 3:00 pm Eastern
Register
The update consolidates information and eligibility requirements for Hazard Mitigation Assistance (HMA) projects addressing air quality, drought, extreme temperatures, wildfire and wind. It also reflects recent policy changes to simplify program delivery through streamlined cost effectiveness methods and a lower benefit-cost analysis discount rate.
State, local, Tribal and territorial governments may use the guide to navigate the application process and manage the grant lifecycle to receive critical resilience dollars. Information in the guide includes policies and processes to enable effective and consistent implementation across all HMA programs.
HMA provides funding to reduce the risk and impact of disasters such as wildfires, drought, extreme heat, hurricanes, earthquakes and flooding. Programs in HMA are Building Resilient Infrastructure and Communities (BRIC), Flood Mitigation Assistance, Hazard Mitigation Grant Program (HMGP) and HMGP Post Fire.
The update follows the update last year—the first since 2015—that incorporated climate change and future conditions, equity, building codes, capability and capacity building, nature-based solutions and community lifelines as key principles for its grant programs. It was also the first guide to cover BRIC.
This aligns with FEMA’s “people first” approach and helps communities build climate resilience through reducing complexity and barriers to accessing our HMA grant funds. It also aligns with the 2024 FEMA Year of Resilience theme to build capacity to withstand tomorrow’s hazards.
FEMA is offering two Office Hours sessions which provides an overview of the recent updates. Registration is now open.

DOT "Telling Your Story" Webinar Series
2024-08-15 14:00 | Virtual Event
DOT is hosting a two-part webinar series to help communities use data to effectively tell their stories in planning, development, and applying for DOT grants.
Part 1 of the webinar series will be held on Monday, July 22, 2024, at 3:00 PM ET. The webinar will focus on how to identify and describe a project and its goals, identify users of the infrastructure or system, and determine the project’s impact area. Participants will receive step-by-step information and presenters will use examples to illustrate each of the concepts in the planning, project development, and/or grant application process. The webinar will conclude with a brief Q&A session. The webinar will be recorded and posted on the DOT Navigator.
Part 2 of the webinar series will be held on Thursday, August 15, 2024, at 3:00 PM ET. The webinar will introduce participants to DOT’s Equitable Transportation Community (ETC) Explorer tool and provide detailed information on how to use the tool to map a project area, identify how a community is experiencing disadvantage, and evaluate project benefits to a community. This information will build on the content presented during Part 1 of the webinar series. Participants are encouraged to register for both or review the Part 1 materials before attending Part 2. Part 2 of the webinar series will also be recorded and posted to the DOT Navigator.
Register for the webinar series here.

Monthly CDFI Certification Conference Calls
2024-08-15 14:00 - 15:00 | Virtual Event
The CDFI Fund conducts monthly CDFI Certification Conference Calls which are intended to serve as a forum for potential CDFI Certification Applicants, Certified CDFIs, and other CDFI Certification stakeholders to ask questions and discuss CDFI Certification and the CDFI Certification process.
Access InstructionsTo access conference calls participants need to call the toll-free number (800) 369-1639 and dial in the numeric Participant Passcode [REDACTED]. No prior registration is necessary. Please note the dial in process is automated. The conference call will have a moderator to direct the Q&As. Please note all call are Eastern Time (ET).
CDFI Certification Conference Call Schedule

Thursday, February 15, 2024 – 3:00pm – 4:00pm ET
Thursday, March 21, 2024 – 3:00pm – 4:00pm ET
Thursday, April 18, 2024 – 3:00pm – 4:00pm ET
Thursday, May 16, 2024 – 3:00pm – 4:00pm ET
Thursday, June 20, 2024 – 3:00pm – 4:00pm ET
Thursday, July 18, 2024 – 3:00pm – 4:00pm ET
Thursday, August 15, 2024 – 3:00pm – 4:00pm ET
Thursday, September 19, 2024 – 3:00pm – 4:00pm ET
Thursday, October 17, 2024 – 3:00 pm – 4:00 pm ET
Thursday, November 21, 2024 – 3:00 pm – 4:00 pm ET
Thursday, December 19, 2024 – 3:00 pm – 4:00 pm ET

CDFI CONTACT INFORMATION

Have questions/concerns about CDFI Certification?
OCPE Helpdesk
Email: OCPECert@cdfi.treas.gov
Phone: (202) 653-0423
IT Helpdesk
Email: ithelpdesk@cdfi.treas.gov
Phone: (202) 653-0300

Health IT Modernization Tribal Summit
2024-08-16 | Phoenix Convention Center, 100 N. 3rd Street, Phoenix, AZ, 85004, United States
August 16
Register
This year’s Summit is a half-day, in-person event for Tribal Leaders and Urban Indian Organization Leaders to participate in face-to-face discussions with IHS leadership regarding the Health IT Modernization Program. The IHS will provide attendees with updates on the implementation planning process and the enterprise build process. We anticipate robust and meaningful dialogue with Tribal Leaders and Urban Indian Organization Leaders on important Health IT Modernization issues impacting American Indian and Alaska Native communities as a result of this initiative. Space will be made available at the Summit for Tribal Leaders and Urban Indian Organization Leaders to caucus, allowing for the exchange of viewpoints and information sharing.

HUD Executive Director Training
2024-08-19 - 2024-08-20 | Virtual Event
August 19-20 at 8:00 am – 5:00 pm Eastern
Register
This training covers Executive Directors’ essential roles and responsibilities for Tribally Designated Housing Entities and other Tribal housing departments. The training will focus on the day-to-day management of these entities and inform participants about overseeing the Native American Housing and Self-Determination Act (NAHASDA) funded programs and critical elements of compliance. The session will also describe the expected reporting and relationships with tribal leadership. This training is highly recommended for Tribal council members, Board Members, Board of Commissioners, Procurement/Accounting/Property managers, Deputy Directors, and other individuals and teams in leadership roles.

HHS Annual Regional Tribal Consultations: Region 6
2024-08-20 - 2024-08-22 | 123 Easy Street, Nashville, TN, 37211, United States

USDA Forest Service - Tribal Forum - Climate Adaptation and Mitigation Policy
2024-08-20 12:00 | Virtual Event
Please join the USDA Forest Service for an August 20, 2024, Tribal Forum on Climate Adaptation and Mitigation Policies. The USDA Forest Service is pursuing a range of climate change adaptation and mitigation policies to protect, conserve, and manage national forests and grasslands for climate resilience. This Tribal Forum will focus on the first series of policy revisions to address water quality best management practices, water data, recreation fee waivers, and fire management in wilderness, wild and scenic rivers.

Tribal Forum Details
Date: August 20, 2024
Time: 1:00 p.m. Eastern
Register in Advance: Meeting Registration – Zoom (zoomgov.com)
**If the above registration link does not work, please copy and paste this URL into your web browser: https://www.zoomgov.com/meeting/register/vJIsd-CvpjkvGo7coWnxDXm9rMTPI25k1Pk**
The Forest Service recently completed a climate-oriented review of national policies and procedures in response to Secretary Vilsack’s Memorandum on Climate Resilience and Carbon Stewardship and the Advance Notice of Proposed Rulemaking (ANPR) on Climate Resilient Forests and Grasslands. This review and input received during National Tribal engagement and public comment informed options for climate-adaptive changes to agency policy, guidance, and program implementation involving carbon stewardship, water and watersheds, wildlife, planning, wood product innovation, and outdoor recreation. Please note that opportunities to consult on the ANPR will remain available until its conclusion. More information on the ongoing opportunity to consult is available at https://www.fs.usda.gov/working-with-us/tribal-relations/national-consultation#CurrentConsultation. The Forest Service will extend separate invitations to consult on specific climate adaptation and mitigation policy revisions.
The agency is beginning to develop the first in this series of options to modernize and adapt current Forest Service internal guidance and procedures to better anticipate, identify, and respond to rapidly changing conditions associated with climate amplified impacts. The upcoming Tribal forum will focus on an initial set of four potential changes to the Forest Service Manual and Handbook. Over the next several years, we anticipate future opportunities for Tribes and Alaska Native Corporations to engage on additional climate adaptation and mitigation policy reforms.
For more information, or to request consultation on the proposed policies, please contact your regional Tribal relations program manager or Reed Robinson, Director of the Office of Tribal Relations in Washington, DC, at SM.FS.otrtribalcon@usda.gov. Thank you.

Tribal Consultation on Executive Order 14112
2024-08-20 13:30 - 16:30 | Virtual Event
Venue: ZoomGov
Date: August 20, 2024
Time: 2:30-5:30 p.m. ET
Register
On August 20, 2024, the U.S. Department of Education (Department) will conduct a Tribal Consultation on the implementation of Executive Order 14112 (EO). The purpose of this consultation will be to receive meaningful input from American Indian and Alaska Native communities to ensure that your views inform how the Department may increase the flexibility of funding, remove barriers and limitations, and reduce administrative burdens to the maximum extent practicable and consistent with applicable law. This consultation will advance the Department’s commitment to working with other Federal agencies to uphold the U.S. Government’s Federal trust responsibility described in Executive Orders 13175 and 14112.
The consultation will be conducted by the Department’s Office of Indian Education and facilitated by the White House Initiative on Advancing Educational Equity, Excellence, and Economic Opportunity for Native Americans and Strengthening Tribal Colleges and Universities and other Department officials.

Housing Board of Commissioners Training
2024-08-21 - 2024-08-22 | Virtual Event
This training is being offered to aid participants who serve as “Housing Board of Commissioners” understand the background & history of NAHASDA “The Native American Housing Assistance and Self Determination Act”, To help develop their knowledge of Federal Rules and Regulations that must be adhered to when accepting funding from the Department of Housing and Urban Development (HUD) for the Indian Housing Block Grant Program (IHBG).
This training will explain how to Understand the NAHASDA Statute, the Code of Federal Regulations – Title 24 Part 1000- Native American Housing Activities, Part 200 – Uniform Administrative Requirements and HUD Program Guidances and PIH Notices, and how these required components fit together in order to build your NAHASDA compliant Housing Program.
Summary
Participants will learn of the various HUD requirements they will need to ensure their Housing Entity/Program has in place. Their role in providing oversight for a successful Indian Housing Program, and the duties of the Housing Board of Commissioners in this process. The course materials will cover eligible program activities, eligible participants and the required policies and procedures that must be in place and adopted.

Learn more and register.

Tribal Aviation Symposium
2024-08-21 11:00 - 2024-08-22 16:00 | Virtual Event
The Federal Aviation Administration (FAA) and the Department of Transportation (DOT) cordially invite you to participate in the Third Annual Tribal Aviation Symposium on August 21-22, 2024, from 12:00 p.m. to 5:00 p.m. ET each day. This virtual event provides an opportunity for Tribal Leadership to engage with FAA and DOT leadership, discuss matters concerning Tribal Nations related to aviation, and learn about FAA programs and initiatives.
They value opportunities to collaborate with Tribal Leaders and are eager to address aviation topics that are important to your community. The agenda features diverse presentations and opportunities for collaboration, questions and idea sharing. View the preliminary agenda.
To secure your spot, please register today.
Together, let’s highlight the strength of Tribal Nations and work towards safe, equitable, and sustainable transportation solutions for your aviation systems.

A National Conversation on Resilience in America
2024-08-23 12:00 - 13:30 | Virtual Event
Join Department of Homeland Security Secretary Alejandro Mayorkas and FEMA Administrator Deanne Criswell for a virtual event on Aug. 23 from 1–2:30 p.m. ET.

Each August, FEMA celebrates National Resilience Month to highlight all the critically important resilience work occurring across the country. In honor of this annual campaign and 2024 being named as FEMA’s Year of Resilience, FEMA is hosting a “National Conversation on Resilience in America” virtual event featuring Department of Homeland Security Secretary Alejandro Mayorkas, FEMA Administrator Deanne Criswell along with other federal, state and local partners.
Over the past three years, the Biden-Harris Administration has invested $50 billion in building resilience. This virtual event will highlight this funding and how communities across the nation can help protect their communities against the impacts of extreme weather events caused by climate change and other domestic-related threats such as cyber and critical infrastructure.
Working together to build resilience is critical to our nation’s future. By leveraging federal funding for disaster mitigation, states, local governments and communities can strengthen the resilience of disadvantaged communities and build infrastructure to withstand more frequent and severe disasters. These actions will ultimately reduce costs and creating safer and more sustainable communities.
By bringing together leaders from across these sectors, more communities will benefit from the sharing of examples and best practices to help each other protect our communities against future disasters.
Speakers include:

Alejandro Mayorkas, Secretary, Department of Homeland Security
Deanne Criswell, Administrator, FEMA
Erik Hooks, Deputy Administrator, FEMA
Admiral Rachel L. Levine, MD, Assistant Secretary of Health, Health and Human Services
Rebecca Zimmerman, Acting Assistant Secretary of Defense for Homeland Defense and Hemispheric Affairs and Principal Deputy Assistant Secretary of Defense for Homeland Defense and Hemispheric Affairs, Department of Defense
Andrea Spillars, Region 7 Administrator, FEMA
Barbara Buffaloe, Mayor, City of Columbia, Missouri
Melissa Hoffer, Climate Chief, State of Massachusetts

The event will be moderated by Christopher “Chris” Logan, Deputy Associate Administrator – Resilience at FEMA.

Event Details
Date: Friday, Aug. 23, 2024 – 1– 2:30 p.m. ET via Zoom
Audience: State, local, Tribal Nation and territorial stakeholders, emergency managers, city managers, mayors, and non-profits.
Registration is required. Register at: A National Conversation on Resilience in America | FEMA.gov

Self-Monitoring Training
2024-08-27 - 2024-08-28
The Self-Monitoring training program, is an essential tool designed to assist housing departments and housing authorities in performing the required self-monitoring under the Native American Housing and Self-Determination Act of 1996 (NAHASDA). Our course includes a comprehensive overview of the requirements and an in-depth discussion of each self-monitoring questionnaire issued by the U.S. Department of Housing and Urban Development’s Office of Native American Programs (HUD ONAP). Our expert trainer will guide you through every step, ensuring you have a thorough understanding of the self-monitoring process and how to meet the necessary requirements. With this training, you’ll have the knowledge and confidence to successfully complete the self-monitoring process and achieve compliance with NAHASDA regulations.
Location: Westin Phoenix Downtown, 333 N Central Ave, Phoenix, AZ 85004
Learn more and register.

BIA Indian Police Academy Instructor & Training Certification Program
2024-08-27 - 2024-08-29 | Indian Pueblo Cultural Center, 2401 12th St. NW, Albuquerque, NM, 87104, United States
BIA Indian Police Academy Instructor & Training Certification Program
Albuquerque, New Mexico – August 27-29, 2024
Summary – 2024 USIPA Instructor & Training Certification Forum (cvent.com)

DOI Division of Facility Management and Construction Tribal Consultations
2024-08-27 11:00 - 12:00, 2024-08-29 11:00 - 12:00 | Virtual Event
August 27 at 12:00 pm – 1:00 pm Eastern
Register in advance
August 29 at 12:00 pm – 1:00 pm Eastern
Register in advance
The Office of Assistant Secretary – Indian Affairs (AS-IA), Office of Facilities, Property, and Safety Management (OFPSM), Division of Facility Management and Construction (DFMC), will be conducting two virtual consultation sessions seeking Tribal oral and written comments and input to a new facilities Operation and Maintenance (O&M) funding formula for how the Federal Government requests O&M funds.
Per the Department of the Interior’s Federal Real Property Profile (FRPP), O&M funds the following:
Operations, which is defined as the costs for services related to the normal performance of functions for which the facility is used (include contracted services when applicable but exclude Federal personnel costs). Examples include but are not limited to utilities, cleaning/janitorial, roads/grounds, and actual operations costs. All services include personnel, equipment and supplies.
Maintenance, which is defined as the recurring annualized costs for planned activities needed to maintain an asset’s functionality and capacity over its expected life. This includes but is not limited to planned and scheduled activities such as inspections, preventive maintenance, refinishing, painting, weatherproofing, and parts replacement. This also includes costs for contracted maintenance services and other expenses and supplies required to perform recurring activities to maintain the asset. Actual repair expenditures are included in the annual maintenance costs. Included are costs for personnel, supplies, and materials.
The current allocation formula for O&M funding as implemented in 1990 was based on having access to a comprehensive asset inventory with component level costing. This approach relies on having granular, current, and accurate data maintained by each individual site for each building.
The DFMC would like to stream-line and make transparent calculating O&M allocations, which includes data that is readily available in the Indian Affairs – Facility Management System (IAFMS), which is currently Maximo.
During these Tribal Consultations, DFMC is requesting your input on what considerations you think should be included in a formula to calculate total O&M needs that will support annual budget requests. Areas of consideration DFMC is seeking input include the following.

Should a formula be based on industry best practice standards and utilize data that is readily available in the Indian Affairs — Facility Management System (IA-FMS), which is currently Maximo, or are Tribes open to new types of facility data being collected if the
information is not in Maximo?
Some calculation factors for the formula being considered are gross square feet (GSF) of
facilities, location (nearest reference city), type of facility, and age of facility. Are these effective factors or are there other aspects that should be taken into account?

The DFMC would also like your input on the distribution methodology. The DFMC proposes that O&M funds will be distributed on a pro rata percentage basis based on the calculated need and the O&M funds that are appropriated.
These one ( 1) hour virtual consultation sessions will provide the opportunity for the Tribal Nations to provide input and comment on the new formula for determining O&M needs for budget requests in future years.
